Expenses & leave

If your company handles expenses in the app, you enter your working time for each work day under Expenses. The app works out the amount from it.

1. Choose the driver – with a two-driver crew, also Both.
2. Date, Work start and Work end 1 – the amount 2 appears right away.
3. If you worked abroad, switch on International trip.
4. Sign and tap Send expenses.

Below that you see your previous entries with a monthly overview 3. Depending on your company, you can still edit your latest entries with status open.

If your company uses leave requests in the app, this is how it works:

1. Choose the period, half days are possible too. Use Add period 4 to add more.
2. Add a remark if needed.
3. Sign and tap Send request.

You see your requests with their status 5, e.g. New, Approved or Rejected.

The Expenses tile has two sections: New entry for one work day and Past entries to view and edit.

• Driver: With a two-driver crew you choose yourself, your colleague or Both – then each of you signs yourself. If the name is not in the list, use Enter name.
• Date: Today or earlier. A day in the future is not possible – the app then shows "The date cannot be in the future."
• Work start and Work end: The app shows the duration and works out the amount right away. If work ends after midnight, it counts until the next morning.
• You can also enter the Odometer (optional).
• Copy to my email (optional): Your address is pre-filled. If you delete it, no copy is sent.
• Signature: With Clear you start again. Send expenses only works once everything is filled in and signed.

After sending, Expenses sent is shown briefly. Without network it says "Will be sent as soon as there is a connection." – the app then sends the entry by itself.

Depending on your company, expenses can only be entered if a departure check was done recently. Then the Departure check missing box appears with a note on how many hours ago it may have been.

• Go to departure check takes you straight there, see chapter Departure check, handover & service.
• After that tap Check again – then New entry is available again.

At the top is the Monthly overview: for each month driver, number of entries, status and total. Below it the Entries with date, working time, amount and Domestic or International.

With Edit you change date, working time, odometer and International trip. Driver and signature stay as they are. Save changes stores everything, after that Entry updated is shown briefly.

If it only says view only instead of Edit, the entry can no longer be changed. This always applies to checked and settled. Depending on your company, you can also only change your latest open entries – or none at all.

• Driver: With a two-driver crew you choose yourself, your colleague or Both – then a separate request goes out for each of you.
• Periods: For each period choose From and To. The app enters the calendar days next to it, weekends and public holidays included. If that is not right, overwrite the number – half days as 0.5.
• With Add period you add more periods, e.g. two separate weeks in one request. The total is shown at the bottom, e.g. 12 days total.
• You can request leave up to two years in advance and up to 30 days in the past.
• Note (optional), then Signature. A Copy to my email (optional) goes to the pre-filled address.
• Send request – after that Leave request sent is shown briefly. Without network the app sends the request as soon as there is a connection again.

Under Past requests each request is listed with its periods, the days and the status: